VU Reservations

Facilities, Equipment and Support Services

To reserve space in the Viking Union, campus space for all student events, the Lounge @ Lakewood, banner space, and AS vehicles, please use the forms provided below. The Viking Union is well equipped to meet the needs of a variety of events. Meeting room capacities range from ten to hundred's, with a wide range of setup styles to meet any event's needs (see floor plans and pictures). On-site audiovisual equipment ranges from slide and overhead projectors to state-of-the-art video projectors and multi-channel sound systems. Technicians are also available.

The Viking Union Fee Schedule will provide many of the costs associated with equipment rental, technical assistance, and set up of events. Support Services will provide written estimates as well.

Please contact the Reservationist in Events Planning by phone at (360) 650-6131 or by e-mail at for inquiries regarding room prices, basic catering information and other support options.

Once you have received reservation confirmation please review our policies and procedures.

To Make a Reservation

For Off Campus Users

  • Reservation requests may also be made by downloading and filling out a Icon Room Reservation Form (17.3 KB) .
  • We are not accepting reservations for Viqueen Lodge at this time.  For details, please contact 


Send your completed form(s) to:
Viking Union Reservations Office
Western Washington University
516 High Street
Bellingham, WA 98225 M.S. 9106


Should you wish to provide anything from light refreshments to a multi-course dinner, Catering Services is prepared to meet your every need. Menus are varied and value priced to fit any budget. Only high quality food is served by well-trained Dining Service staff. Contact (360) 650-3933 for more information.

The 15 percent discount for University Catering services will be continued through the academic year*. The campus dining program is committed to helping to reduce costs to University departments.

*Catered events, per diem, and casual catering orders paid with department or Foundation funds. The discount will be applied to the invoiced total for the event. Discount does not apply to taxable orders.

Other WWU Facilities

Conference Services

Integrating the human and physical resources of the University to promote the discovery and exchange of knowledge, Conference Services provides professional services for those seeking access to the University's extensive conference resources. From initial planning and scheduling of an event, to on-site conference management, Conference Services brings together a variety of people from diverse geographic areas to create the best in meeting motifs. (360) 650-3308.

Performing Arts Center

The Performing Arts Center spaces are primarily academic facilities, but they are also host to Performing Arts Center (PAC) Series performances, distinguished lecturers, visiting performers arranged by our departments or other campus units, and are sometimes available for rental. Preference is always given to academic uses.